Below is some information on what you can expect on the day of your event, as well as, some frequently asked questions.
When may I access the facility?
The facility will be opened at the start of your permitted time. If your permit starts at 1p, the facility will be unlocked starting at 1p.
When do I have to leave the facility?
You must be out of the facility by the end of your permitted time. If your permit ends at 11p, you must be cleaned up and out of the facility by 11p.
What comes with the facility rental?
We supply tables, chairs, toiletries, trash cans/bags, kitchen area, restrooms.
What is the kitchen area equipped with?
This kitchen is equipped with a full sized fridge with freezer, microwave, sink, and plenty of counter space.
Will the facility be setup upon our arrival?
Yes, included in the information packet is a blank diagram of the facility. We ask that you sketch in how you would like the tables & chairs setup, return this to us, and we will have the facility setup according to that diagram, prior to your arrival. If a diagram is failed to be sent, we will set the facility up according to the number of people listed on your permit and the type of event.
What am I responsible for cleaning up?
You are responsible for removing your personal belongings and anything you want to keep that you brought. Our staff will be responsible for taking out the trash, breaking down tables & chairs, and all general cleaning of the facility.
Will there be a staff member on site for our event?
Our facility attendant will be on site at the start of your rental to greet you and let you in, as well as the conclusion of your event to clean up and lock the doors. They are responsible for setting up the facility, opening the doors, maintaining toiletries and trash levels during the event, cleanup and tear down, and helping the group any way they can.
Can we have alcohol?
Yes, you may have alcohol as long as an Alcohol Service Agreement is purchased and completed through our office. You then must hire a bartender from our list of Approved Beverage Contractors to serve the alcohol. Alcohol may not be present or served without the presence of an Approved Beverage Contractor.
Can alcohol leave the building?
Please see (G) under general conditions listed in the Alcohol Service Agreement.
Where can I find the list of Approved Beverage Contractors?
You can request this list at any time through our office. This list changes regularly, so we recommend you obtain a list when you are ready to search for a vendor so you can be sure you have the most up to date list.
How late can alcohol be served?
“Last call” is made one (1) hour prior to your ending time and all alcohol must cease to be served thirty (30) minutes prior to your ending time, though we recommend it cease earlier to allow for time to cleanup.
Do we have to use an approved caterer?
No, your food can be catered by anyone of your choosing. Only the alcohol vendor must be chosen from our list.
What are the rules and regulations of the facility?
Please see our rental rules page within the facility information packet.
Do we have to share the facility with any other groups?
No, the building will be closed to the general public for your private event.
Can I use the “Bridal Suite” that is on site?
Yes, the bridal suite is available for use, as we are no longer allowing ceremony locations to be booked separate from the shelterhouse.
What if I need more time or am running late at the end of the event?
Due to the possibility of reservations taking place after yours, we cannot allow for more time at the end of your event. If you think you will need more time for event, please plan ahead of time and contact our office to see if we will be able to accommodate.
Can I have candles?
Yes, as long as the candles are self-contained and are not easily tipped, they will be allowed.
Does the building have Wi-Fi?
Unfortunately, we are unable to offer Wi-Fi at this time
Do you provide any sound or AV equipment?
Unfortunately, we do not. You may bring in any equipment you may need for your event.
Can we set up tents outside of the facility?
You may setup 10×10 popup tents but they cannot be staked into the ground. They must be secured with water barrels, sand bags, or cinder blocks. With prior approval, you may setup a larger tent. However, any tent that is larger than 400 square feet must obtain further permitting through the office of Building and Zoning Services.